Online video conferencing can only work after you set up your computer with an Internet connection and a few other items. These include camera, microphone, speakers and teleconferencing software so you are able to talk to each other and send data files.
The ability of this technology to share data enables both sides to see the same thing and input revisions instantaneously. This is known as document sharing or collaboration that happens to be a standard feature in most online video conferencing packages today.
For those who want more than point to point document sharing, there is multi-point document sharing. This means having three or more participants working on the same thing all at once. The best part with point to point or multi-point is the fact that the users do not have to stop what they are doing during file transfers so they can carry on with the rest of their work.
Another feature with online video conferencing is real time chat. You may already be familiar with this if you have ever used IRC or yahoo messenger in the past as it allows you to send short text messages. If you are speaking to one party and have to respond to someone else, you can use this without cutting anyone off.
Similar to document sharing or collaboration is whiteboard. Here, you can share documents, edit texts, make graphical diagrams and a whole lot more. You can make corrections by clicking or writing something so everything is accurate.
Other features of online video conferencing programs include online directories, special dialing options, and address books. Again, this depends on the package you choose to get if your company is willing to invest in such a system.
The most expensive thing to buy when you are looking for an online video conferencing system is the audio and video system. This is because you want to see and hear the other person clearly. Also, the more expensive versions do not use that much of your computer's processor.
When searching for the ideal system, talk to different companies and providers. This will enable you to compare their prices and what comes with their packages.
The best part about online video conferencing is that it is easy to use after it has been installed. Just be sure that your processor surpasses the minimum requirement so the software is able to run properly without any glitches.
As for your network connection, make sure the company is using LAN (local area network) or a high speed cable modem. After all, you want to talk to the other party in real time as well as send and receive files.
Last but not the least is the online video conferencing software you will be using. If you choose one system, make sure it is compatible with those provided by other companies so there are no limits to what you are using.
Surprisingly, compatibility issues extend to the hardware category as well so keep that in mind when you are shopping.
Online video conferencing allows you to work from different locations without having to pay for airfare and travel expenses that cost a company thousands of dollars a year. If you are not sure about getting such a system, you can check out venues that offer this kind of service.